Why Invoice and PO Verification Is Critical
Invoice fraud often starts with a convincing email and a PDF. Attackers alter amounts, change payment details, or submit lookalike supplier documents. If teams rely on email threads or a verification page that can be mimicked, fraudulent invoices can slip through.
Certidox is designed to make invoice and purchase order verification fast and dependable by binding verification to the document itself and returning a current status result (active/suspended/revoked).
Key point: If verification relies on a website alone, the website can be imitated.
Certidox is designed to keep the verification outcome tied to the document and its status.
How Certidox Verifies Invoices and Purchase Orders
1) Embed a secure QR code in invoices and POs
Each invoice or purchase order can include a secure QR code that supports fast verification while protecting confidentiality.
2) Verify in seconds via mobile app or automated checks
- Mobile verification: scan using the free Certidox verifier app (App Store and Google Play).
- Automated verification: integrate verification into approval workflows using the Certidox library.
3) Real-time status, updates, and revocation
If a PO is replaced or an invoice is corrected, the old version can be suspended or revoked immediately. Optional real-time alerts can notify anyone who previously verified the old version—reducing the risk of paying the wrong document.
Confidentiality and Compliance
Certidox is designed to preserve the confidentiality of certified documents and align with GDPR and PIPEDA. No data is stored in plain text, and decryption keys are not kept on Certidox servers.
Learn more: Security & privacy.
For Accounts Payable, Procurement, and Finance
- AP teams: verify supplier invoices and prevent payment redirection.
- Procurement: confirm purchase orders and supplier documents before approval.
- Finance/Treasury: strengthen internal controls with revocable, verifiable documents.
- CFOs/Controllers: reduce operational risk in high-volume payment flows.
FAQ
Why are invoices and purchase orders targeted for fraud?
Attackers alter invoice amounts, change bank details, or submit lookalike supplier documents. If teams rely on emailed PDFs or a website alone, criminals can impersonate vendors and redirect payments.
Does this work for printed and digital invoices and POs?
Yes. The same secure QR-based verification works on printed documents and digital files.
Does Certidox rely on blockchain?
No. Certidox does not use blockchain.
Can an invoice or purchase order be revoked or replaced?
Yes. Documents can be suspended or revoked with immediate status updates and optional alerts to prior verifiers.
Request a Demo
If you need fast, confidential invoice and purchase order verification that works on printed and digital formats, let’s run a short demo on your workflow.