Why Wire Instructions Verification Is Critical
Payment fraud often starts with a convincing email and a PDF. Attackers impersonate suppliers or executives and send new wire instructions or “urgent” payment updates. If teams rely on email threads, attachments, or a web page that can be mimicked, money can be redirected in minutes.
Certidox is designed to make wire instruction verification fast and dependable by binding verification to the document itself and returning a current status result (active/suspended/revoked).
Key point: If verification relies on a website alone, the website can be imitated.
Certidox is designed to keep the verification outcome tied to the document and its status.
How Certidox Verifies Wire Instructions
1) Embed a secure QR code in wire instruction documents
Each set of wire instructions (or payment change request) can include a secure QR code that supports fast verification while protecting confidentiality.
2) Verify in seconds via mobile app or automated checks
- Mobile verification: scan using the free Certidox verifier app (App Store and Google Play).
- Automated verification: integrate verification into approval workflows using the Certidox library.
3) Real-time status, updates, and revocation
If wire instructions are updated, the old version can be suspended or revoked immediately. Optional real-time alerts can notify anyone who previously verified the old instructions—reducing the risk of paying the wrong account.
Confidentiality and Compliance
Certidox is designed to preserve the confidentiality of certified documents and align with GDPR and PIPEDA. No data is stored in plain text, and decryption keys are not kept on Certidox servers.
Learn more: Security & privacy.
For Finance, AP, Treasury, and Procurement
- Accounts Payable: verify supplier banking details before releasing payments.
- Treasury: reduce risk when executing high-value wires.
- Procurement: confirm vendor documentation and payment changes.
- Controllers/CFOs: strengthen internal controls with revocable, verifiable documents.
FAQ
Why are wire instructions a common target for fraud?
Attackers use business email compromise and spoofed documents to change payment details. If teams rely on emailed PDFs or a website alone, criminals can impersonate suppliers and redirect funds.
Does this work for printed and digital wire instructions?
Yes. The same secure QR-based verification works on printed documents and digital files.
Does Certidox rely on blockchain?
No. Certidox does not use blockchain.
Can wire instructions be revoked or updated after sending?
Yes. Old instructions can be suspended or revoked immediately, and optional alerts can notify prior verifiers.
Request a Demo
If you need fast, confidential wire instructions verification that works on printed and digital formats, let’s run a short demo on your workflow.